Time off, together.
Your team vacation calendar.
See who’s away, spot overlapping dates, and agree on cover before the month gets busy.
What is a team vacation calendar?
A team vacation calendar shows who is away on each date so teammates can review overlaps and plan cover. Ample offers a free monthly browser planner and printable 2026 and 2027 calendars. The browser planner can export CSV; neither format approves leave, calculates balances or syncs with the other.
Free · No signup · Entries stay in this tab until you close or reload it
Plan the whole year.
Download a printable team vacation calendar for 2026 or 2027. Each PDF includes a year-at-a-glance page and 12 monthly grids, with space for eight teammates and coverage notes.
13 pages each · US Letter landscape · Print at “Fit” on A4 · Weekends shaded · No public holidays prefilled
Print the year overview, the months you need, or the full planner. Write names in the first column and mark each day as requested, approved or a team closure. Print extra copies for larger teams. These are blank print-and-write PDFs; your online entries are not transferred into them.
Plan the month
Add your first absence or try the fictional example.
Monthly calendar
Monday–Sunday · All-day absences, inclusive of both dates · Purple labels show who is away
Named cover is a plan, not a confirmation. Check availability and agreement with each covering teammate.
How to make a team vacation calendar
- Choose a month and add each teammate’s first and last day away.
- Review dates with multiple people away. Check which roles still need coverage.
- Agree on a covering teammate and use a handoff template for deadlines and responsibilities.
- Print the monthly view or export all entered absences to a CSV file.
Does this calendar approve time off?
No. It displays the dates you enter, including weekends and holidays. It does not calculate working days, accruals, minimum staffing or approval status. An overlap is a prompt to review coverage, not proof of a staffing shortage. Use the coverage calculator to compare available people with your team’s minimum.
Can I share this vacation calendar?
Print it or choose “Save as PDF” in your browser’s print dialog. The CSV export includes every entered absence, even outside the displayed month, and can be opened in a spreadsheet. Share the exported file through your team’s normal channel. This page does not create a public link containing your team’s dates.
Does the annual template include holidays?
No. The PDFs shade Saturdays and Sundays but leave holidays and company closures for your team to add. Use the notes area for local dates and adjust for teammates with different workweeks. Calendar marks do not calculate PTO balances or approve requests.
Are my team’s dates saved?
Your entries stay in this page’s memory. Reloading or closing the tab clears them. Export before leaving if you want a record. Names and dates are not submitted to Ample or included in analytics. Keep sensitive reasons for leave out of the calendar.