Unlimited PTO tracker
for small teams.
Unlimited PTO removes the balance. It doesn’t remove the need to know who’s away, who’s covering, and what can wait.
How do you track unlimited PTO?
Record leave dates and approval status in one shared schedule, check overlapping absences and agree on cover before time off starts. Unlimited PTO tracking records time away without deducting an accrued allowance. Ample’s free spreadsheet is available now; the Ample product is accepting early-access requests.
| Person | Time off | Coverage plan |
|---|---|---|
| Alex | Monday–Friday | Sam covers customer escalations. |
| Sam | Friday | Find a second cover for Friday before confirming. |
Seeing the overlap is useful. Resolving it before people leave is the point.
How do you track unlimited PTO?
Record requested and approved dates in one shared schedule, review overlapping absences, and agree who covers important work. An unlimited PTO tracker keeps a record of time away without subtracting days from an accrued allowance.
What should an unlimited PTO tracker record?
- Dates and leave type: a shared record of planned time off.
- Team coverage: who remains available when requests overlap.
- Approval status: a clear distinction between requested and confirmed leave.
- A handoff: what pauses, who owns urgent work, and where the relevant documents live.
Start with a free spreadsheet
Keep a shared leave log with dates, weekday totals, approval status and named cover. Our free PTO tracking spreadsheet for Excel works without an Ample account and does not calculate accrued balances.
See the dates and prepare the handoff
For a month at a glance, use the free team vacation calendar to review overlapping absences and name a covering teammate. It works separately from the spreadsheet, so keep one agreed record of approved dates.
If your team also needs request and handoff forms, the free team time-off kit bundles those templates with the Excel tracker in one download.
How Ample fits
Ample is accepting early-access requests for a shared leave schedule, coverage reviews and handoffs. Use the free resources today while you explore the planned workflow. Ample is designed for unlimited-PTO teams; it does not calculate accruals or carryover.
Try the free resources with one team
- Add the people whose absences affect one another.
- Record the next two weeks of planned leave.
- Check overlaps and agree on cover.
- Use the next real leave request to test the workflow.
Is Ample right for us?
It is a fit for startup teams that need a clear schedule and handoffs without an entire HR system. If you need accrued balances, payroll integration, or enterprise SSO, evaluate those requirements before switching. Slack delivery and Google Calendar sync are planned.
Free for up to five people. See current pricing.